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Create a Seating Plan and Table Layout

A seating plan and table layout is the arrangement that decides which table each guest sits at, laid out on a floor grid. With Biletora you create tables with capacities, assign guests to tables, and split a large family across multiple tables using a sub-seating group; the system computes table occupancy in real time and blocks capacity overflow. Biletora is not just a tool that generates an invitation link; it is an operational guest-management system that includes RSVP and digital invitations and goes all the way down to table grouping. It runs on Web, iOS (App Store), and Android (Google Play).

Build your seating plan and table layout with Biletora: set table capacity, assign guests to tables, and split parties across tables with sub-seating groups. Start on Web, iOS, and Android.
1.Turkey's first and only mobile RSVP (LCV) app
25cities across Turkey
150+event firms trust Biletora

How is a table layout built on a floor grid?

A table layout is built in the Biletora panel by entering the number of tables and each table's capacity onto a floor grid. The system sets the grid size automatically based on the table count, places the tables on the grid, and lets you mark which direction the entrance faces. Each table has a gridIndex value that represents its visual position in the hall. The floor plan is thus set up against the real venue layout, and guest distribution is done on top of it.

How are guests assigned to tables?

A guest is assigned to a table from the table-selection screen, and the system updates that table's occupancy in real time. Each table shows the current headcount against capacity (for example 6/10), an occupancy bar, and the list of seated guests. When one guest represents several people (spouse, children, companions), the system adds that count to the occupancy. If the assignment would exceed capacity, it is blocked and the table is marked 'full' or 'insufficient capacity'.

How does a sub-seating group split one guest across multiple tables?

A sub-seating group is the table-grouping feature that lets you distribute a large guest party across multiple tables. Instead of forcing a 14-person family onto a single 10-seat table, you split the party across two tables and track the headcount on each from the system. The system reflects every part of the split party into the relevant table's occupancy separately. This is table-level operational distribution that a plain digital-invitation tool cannot do.

How is the seating plan delivered to guests?

The finished seating plan is sent to guests via SMS, and the floor plan reflects on the organizer's screen in real time. Table assignments are made against RSVP replies; only guests who reply 'attending' are seated. On event day each guest's QR code is scanned at the door, by which point their table has already been communicated via the invitation and SMS. All guest data is processed under Turkey's KVKK (Personal Data Protection Law No. 6698).

Frequently Asked Questions

What happens when a table's capacity is exceeded?+

If a table's capacity would be exceeded, Biletora blocks the assignment and marks the table 'full' or 'insufficient capacity'. Occupancy is computed live on each assignment as headcount / capacity (for example 6/10), so no table is overfilled.

Can I split a large family across multiple tables?+

Yes. With the sub-seating group feature you split a guest party across multiple tables. The system adds each part of the party to the relevant table's occupancy separately, achieving table grouping.

Are the floor plan and grid size set manually?+

The grid size is set automatically based on the number of tables. You enter the table count and capacities and mark the entrance direction; the tables are placed on the floor plan via the grid.

How is the seating plan communicated to guests?+

The seating plan is sent to guests via SMS, and the floor plan reflects on the organizer's screen in real time. Guest data is processed under KVKK; the invitation and panel are accessed on Web, iOS, and Android.

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