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Run Your Whole Event Operation from One Panel with the Event Management System

An event management system is software that runs an event's entire operation from one panel, from invitation delivery to entry and reporting. Biletora is not a link generator; it is an end-to-end system covering RSVP (LCV) tracking, digital invitations, QR invitations, guest management, seating plans, a call center, SMS/WhatsApp delivery, host access, memory sharing, event reminders and reporting. The system runs on Web, iOS (App Store) and Android (Google Play).

Set up your event management system with Biletora: run RSVP, invitations, seating, call center and reporting from one panel. Start on Web, iOS and Android.
1.Turkey's first and only mobile RSVP (LCV) app
25cities across Turkey
150+event firms trust Biletora

What is an event management system?

An event management system is operational software that unifies an event's invitation, attendance, entry and reporting steps in one panel. In this system Biletora carries digital and QR invitations as just one module; its real strength is that modules such as RSVP tracking, guest list, seating plan and call center run on the same data. The guest replies to a link sent via WhatsApp or SMS, the reply lands in the panel in real time, the guest is assigned to a table, and entry is verified by scanning a QR code at the door. All guest data is processed under KVKK (Turkish Personal Data Protection Law No. 6698).

Which operational modules does it cover?

The event management system brings 12 operational modules into one panel: RSVP tracking, digital invitations, QR invitations, guest management, seating plans and table layout, call center, SMS and WhatsApp delivery, host access, memory sharing, event reminders, reporting and event timeline. Each module runs on the same guest record; a guest who replies RSVP moves straight into the table plan, the table detail is sent via SMS, and entry is verified with a QR code. The call center calls guests who do not reply, and the host team sees the welcome list on a phone or tablet. In the memory-sharing module, QR codes placed on tables let guests leave photos, videos and voice messages that land in the organizer's panel.

How do guest management and seating plans work?

Guest management works by splitting the guest list into groups and planning the seating per table. You group guests as family, colleagues, bride's side and VIP, and go down to table grouping to assign each guest to a table and chair. A guest whose RSVP is 'attending' moves automatically into the seating plan; the table and location detail is sent to the guest via SMS. The list updates from the Web, iOS and Android panel until event day, and the Google Maps location is embedded in the invitation.

How are delivery, reminders and reporting handled?

Delivery is handled via WhatsApp, SMS, link and QR code, and event reminders are sent automatically 10, 5 and 2 days before the event. You call guests who do not reply from the call center module and log the reached guest's answer in the panel. The reporting panel shows the attendance count, RSVP rate, entry records and table occupancy in real time, and the event timeline module sequences the program steps hour by hour. Guest data is processed under KVKK (Turkish Personal Data Protection Law No. 6698) and shown only to authorized panel users.

Frequently Asked Questions

What is the difference between an event management system and a digital invitation app?+

A digital invitation app produces and shares the invitation as a link; an event management system unifies the invitation with RSVP tracking, guest management, seating plans, a call center and reporting in one panel. Biletora is not a link generator but an end-to-end operational system.

Are seating plans and table layouts built in the system?+

Yes. You split guests into groups and go down to table grouping to assign each guest to a table and chair. A guest whose RSVP is 'attending' moves into the seating plan, and the table detail is sent to the guest via SMS.

When are event reminders sent?+

Event reminders are sent to guests automatically 10, 5 and 2 days before the event. Reminders are delivered via SMS and WhatsApp, and you also call non-responders from the call center module.

Which platforms does the system run on, and is the data secure?+

The event management system runs on Web, iOS (App Store) and Android (Google Play). Guest data is processed under KVKK (Turkish Personal Data Protection Law No. 6698) and shown only to authorized panel users.

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