A wedding RSVP system collects wedding guests' attendance replies digitally, follows up on non-responders and moves the exact headcount into the seating plan. At Biletora the invitation and RSVP link go out via WhatsApp; when guests open the link they see how many people their invitation covers and reply. Guests who do not respond are called by the call center, confirmed guests are assigned to tables, and on the wedding day they are welcomed with a QR code. The system runs on Web, iOS and Android.
Set up your wedding RSVP system: send invitations via WhatsApp and collect replies in one panel. Start with Biletora on Web, iOS and Android.A wedding RSVP is the guest's reply to the invitation's 'please reply' request, stating whether they will attend and how many people will come. With paper invitations a phone number is printed and replies are collected by calling guests one by one; with a digital wedding RSVP the guest replies from a link and the answer lands in the panel instantly. At weddings priced per cover, this number directly sets the catering, table and service order.
A wedding RSVP system works in 5 steps. The guest list is imported from an Excel file or phone contacts. The invitation and RSVP link are sent via WhatsApp, with SMS as a fallback. The guest opens the link, verifies their phone number and selects their attendance and party size. Guests who do not respond via WhatsApp are called by the call center. Confirmed guests are placed in the seating plan and welcomed with a QR code on the wedding day.
When the guest opens the RSVP link, their phone number is verified against the guest list and the screen shows how many people their invitation covers. Numbers not on the list cannot register attendance, so uninvited people cannot reply to the form. The guest enters attendance, party size and, optionally, an email address; a free-text question can also be added to the form. The invitation page shows the venue location and parking details (free, paid or indoor parking).
At large weddings the real RSVP burden is phone traffic, and Biletora splits it into two stages. First, every guest receives the invitation via WhatsApp and replies are collected from the link; second, only guests who did not respond are called by the call center. At luxury weddings calls are made in the name of the event company or the couple, giving guests a professional experience. Guests marked as close circle count as attending directly, and no communication fee applies to them.
A guest who replies 'attending', together with their party size, becomes assignable in the seating plan. Assignments that would exceed a table's capacity are blocked, and a large family can be split across tables with a sub-seating group. On the wedding day table details are sent by table notification SMS, and guests type their name on the Find Your Table screen to see their table and the guests in their party.
On the wedding day every confirmed guest receives a personal QR code that the hostess scans at the door. People not on the list are flagged as uninvited and the number of guests inside is visible in real time. With the Memory Card QR code placed on tables, guests upload their photos and videos to one album without installing an app.
A wedding RSVP message includes a greeting, date, time, venue, reply deadline and the RSVP link. Classic: 'Dear [Name], we would be delighted to have you at our wedding at [venue] on [date]. Kindly let us know by [deadline] using this link: [RSVP link]'. Short: 'You are invited to the wedding of [Bride] and [Groom]: [date], [time], [venue]. Please reply via the link: [RSVP link]'. Reminder: '[X] days to go until our wedding. If you have not replied yet, please let us know today so we can finalize seating: [RSVP link]'. Set the reply deadline a few days before the date your venue needs the final cover count. At Biletora WhatsApp messages are sent with event-specific templates; these examples work for invitation text and RSVP notes.
A wedding RSVP system is judged on 5 points: sending invitations via WhatsApp and SMS, calling non-responders with a real call center team, blocking numbers not on the guest list from replying, moving replies straight into the seating plan, and managing QR check-in on the wedding day. Having all of these in one panel removes list confusion between the family and the event team.
| Step | Paper invitation and phone | Biletora wedding RSVP system |
|---|---|---|
| Invitation delivery | By hand or post, takes days | Via WhatsApp from one list, with SMS fallback |
| Collecting replies | Guests call or are called one by one | Guests reply from the link, instantly in the panel |
| Non-responders | Family or team follows up by phone | Call center calls in the firm's name, calls recorded |
| Uninvited replies | Cannot be controlled | Numbers not on the list cannot reply |
| Seating plan | Prepared separately in Excel or on paper | Attending replies move into the seating plan |
| Wedding-day entry | Welcome with a name list | Personal QR code check-in and uninvited detection |
A wedding RSVP is the guest's advance notice of whether they will attend the wedding and with how many people. With a digital wedding RSVP the reply is given from a link sent via WhatsApp and lands in the panel instantly.
The wedding RSVP system is the software that collects replies; the wedding RSVP service is the call center calling guests who did not reply. Biletora offers both in one panel: replies come from the link first, and non-responders are called.
No. The RSVP link verifies the phone number against the guest list; numbers not on the list cannot register attendance and are asked to contact the event owner.
When a guest opens the RSVP link and their number is found on the list, the screen shows how many people their invitation covers, and they select their party size within that allowance.
No. The invitation goes out via WhatsApp first; the call center calls only guests who did not respond via WhatsApp. Guests marked as close circle count as attending directly.
The system setup fee is 3,500 TL (per event); WhatsApp RSVP delivery is 14.9 TL (per guest), and call center calls, made only for non-responders, are 27.9 TL (per guest). A worked example is on the pricing page.
