A WhatsApp RSVP system sends the invitation and the RSVP link to guests via WhatsApp and collects replies automatically. Biletora delivers the invitation with an event-specific WhatsApp template; if the message cannot be delivered, the same guest receives an SMS. When a guest replies from the link the status lands in the panel instantly, and guests who do not respond are called by the call center. Reminder messages go out automatically as the event approaches.
Set up your WhatsApp RSVP system: send invitations from one list and collect replies automatically. Start with Biletora on Web, iOS and Android.A WhatsApp RSVP collects the guest's 'please reply' answer through a link in a WhatsApp message. The guest installs no app: they tap the link, verify their phone number and select their attendance. Instead of calling guests one by one, hundreds of guests are reached at once and replies collect in a single list.
Once the guest list is uploaded, the invitation is sent via WhatsApp from one list. The message uses an event-specific template and supports video, with separate templates for weddings, engagements, henna nights, graduations and corporate events. Sending runs through a queue and each message status (queued, sent, delivered, failed) is tracked in the panel. When a guest replies from the link, the record is tagged with the digital link source.
If the WhatsApp template invitation cannot be delivered, the system automatically forwards it to the same guest by SMS. Bulk SMS uses a branded sender header, so the guest sees who sent it. SMS cannot be sent to international numbers; if WhatsApp does not reach those guests, updates go to the email address they shared in the RSVP form.
Automatic RSVP reminders are scheduled messages sent to guests as the event approaches. Biletora sends event reminders automatically 10, 5 and 2 days before the event. Guests who remain Tentative or silent despite reminders are filtered and added to the call center's call list, so the organizer does not have to check replies one by one.
WhatsApp RSVP is the first stage and the call center is the second. The invitation reaches every guest via WhatsApp; call center calls are made only for guests who did not respond via WhatsApp. The call result is written to the guest's RSVP record and tagged with the call center source. This two-stage flow leaves fewer guests without a reply than WhatsApp alone.
Bulk WhatsApp invitation sending is processed under Turkey's KVKK (Law No. 6698 on the Protection of Personal Data); phone numbers are used only for invitations and RSVP tracking. Numbers are normalized automatically with the +90 country code, and duplicate or invalid numbers are removed. Because the RSVP link is verified against the guest list, a forwarded link cannot register attendance for a number that is not on the list.
WhatsApp RSVP delivery is charged at 14.9 TL (per guest), with a system setup fee of 3,500 TL (per event). In the 300-guest example, WhatsApp delivery for 150 guests × 14.9 TL costs 2,235 TL. Call center calls at 27.9 TL (per guest) apply only to non-responders, and guests marked as close circle are not charged.
| Channel | What it does | How Biletora uses it |
|---|---|---|
| Delivers the invitation and RSVP link in bulk, supports video | First sending channel with event-specific templates | |
| SMS | Reaches guests whose WhatsApp message was not delivered | Kicks in automatically with a branded sender header |
| Carries the invitation link to the inbox | Third bulk channel; updates for international numbers | |
| Call center | Gets a definite reply from non-responders | Only guests who did not respond via WhatsApp are called |
A WhatsApp RSVP is a guest's attendance reply given from the link in a WhatsApp message. The guest taps the link without installing an app, verifies their number and selects attendance; the reply lands in the panel instantly.
If the WhatsApp message cannot be delivered, the invitation is automatically sent to the same guest by SMS with a branded sender header.
Yes. The WhatsApp invitation uses an event-specific template and supports video, with separate templates for weddings, engagements, henna nights, graduations and corporate events.
Yes. Event reminders are sent automatically 10, 5 and 2 days before the event, and non-responding guests are added to the call center's call list.
The RSVP link verifies the phone number against the guest list. Numbers not on the list cannot register attendance, so a forwarded link does not create uninvited replies.
WhatsApp RSVP delivery is 14.9 TL (per guest), and the system setup fee is 3,500 TL (per event). Guests marked as close circle are not charged.
