Solutions

Run Municipal Event and Attendee Management from One Panel

Municipal event management software runs the invitation, attendance and entry process for every public event, from festivals and openings to protocol ceremonies, from a single panel. Biletora is not an invitation-link generator; for municipalities it is an end-to-end invitation system covering RSVP (LCV) tracking, digital and QR invitations, protocol seating plans, a real human call center acting on the institution's behalf, bulk WhatsApp/SMS delivery, QR-based entry control and attendance reporting. The system runs on Web, iOS and Android, and all citizen and institutional guest data is processed under KVKK (Turkish Law No. 6698).

Manage your municipal events with Biletora: run protocol invitations, RSVP tracking, digital seating plans, QR entry and attendance reporting from one panel. Get started on Web, iOS and Android.

1.Turkey's first and only mobile RSVP (LCV) app

25cities across Turkey

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What does municipal event management software cover?

Municipal event management software unifies a public event's invitation, attendance, entry and reporting steps in one panel. Municipalities work with hundreds of protocol and institutional guests at festivals, openings, groundbreaking ceremonies, panels and official commemorations; Biletora gathers these guests into a single list. Citizen and institutional guests reply to a digital invitation sent via WhatsApp or SMS, the RSVP lands in the panel in real time, and the exact attendee count is known in advance. Protocol guests are grouped by role such as governor, district governor, member of parliament and neighborhood head, and entry is checked by scanning a QR code. The whole process is managed from one panel visible to authorized municipal staff, and all data is processed under KVKK.

How are protocol guests and seating planned?

Protocol order is sensitive at municipal ceremonies; a wrong seating plan creates an institutional problem. Biletora's digital table-plan module lets you group protocol guests by title and institution and assign them one by one to front-row seats. At an opening or ceremony venue you define fixed seat positions for the governor, district governor, mayor, member of parliament and department directors; a protocol guest whose RSVP is 'attending' moves automatically into the plan. Missing from most competing systems, this digital seating plan lets the welcome team see who sits where in real time on a tablet. That way there is no protocol confusion at crowded festivals or official ceremonies, and the reception flows smoothly.

How do you distribute citizen and institutional invitations in bulk?

For a festival or public opening, municipalities reach thousands of citizens plus hundreds of institutions. With Biletora's bulk WhatsApp and SMS delivery module, invitations go out in a single send; each guest receives their own personal RSVP link and replies with one tap. For institutional guests, a real human call center acting on the municipality's behalf steps in: a genuine team phones protocol and institutional guests who have not replied, confirms attendance and logs the answer in the panel. This differs from the automated voice calls competitors offer. Reminders are sent automatically before the event, so the municipal team plans catering and security based on real attendance figures.

How are QR entry, attendance reports and KVKK compliance handled?

Crowd control at festival and ceremony entrances is critical. In Biletora's QR-based entry control module, a unique QR code is generated for each guest; at the entry point staff scan the code to verify the guest within seconds and prevent duplicate entry. The attendance report panel shows the live attendee count, RSVP rate, entry records and protocol occupancy, which the municipality can carry into its activity reports. During the event, the Ani Karti module lets citizens leave photos and videos via QR codes placed on tables, and the content lands in the municipality's archive. All citizen and institutional guest data is processed under KVKK (Turkish Law No. 6698) and shown only to authorized municipal users.

Frequently Asked Questions

For which event types is municipal event management software used?+

It is used for festivals, openings, groundbreaking ceremonies, official commemorations, panels, concerts and public municipal organizations. For every event type, Biletora provides RSVP tracking, protocol seating plans, QR entry and attendance reporting in one panel.

Can seating for protocol guests be arranged through the system?+

Yes. You group protocol guests by role such as governor, district governor, mayor, member of parliament and department director, and assign each to a front-row seat in the digital table plan. A protocol guest whose RSVP is 'attending' moves into the plan automatically.

How are institutional guests who do not reply confirmed?+

A real human call center acting on the municipality's behalf steps in; not an automated voice call, but a genuine team phones protocol and institutional guests who have not replied, confirms attendance and logs the answer in the panel. This makes the exact attendee count clear in advance.

Is citizen and guest data processed in line with KVKK?+

Yes. All personal data of citizen and institutional guests is processed under KVKK (Turkish Personal Data Protection Law No. 6698) and shown only to authorized municipal panel users. The system runs on Web, iOS and Android.

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