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Attendance, Roll Call and Event Management for Association & Foundation General Assemblies

Biletora is general assembly attendance software that lets associations and foundations manage their general assemblies, ordinary and extraordinary meetings, and member events from a single panel. It sends invitations using your member and dues records, collects RSVP responses, keeps roll call for quorum, and verifies identity with QR codes at the door. Bulk WhatsApp and SMS notifications, a real human call center, and live attendance reports all come together in one place.

Digitize your association's general assembly: get started with Biletora on Web, iOS and Android.
1.Turkey's first and only mobile RSVP (LCV) app
25cities across Turkey
150+event firms trust Biletora

How is quorum and roll call tracked at a general assembly?

A general assembly is only valid once the quorum defined in the bylaws is met, and that depends on accurate roll call. After you import your member list into the panel, Biletora collects an RSVP from each member and generates a personal QR code for everyone who confirms. On meeting day the QR is scanned at the door, and the system keeps roll call in real time based on actual entry records. The number of members present, whether quorum is reached, and proxy attendances all appear on one screen. The board opens the meeting with an attendance picture based on records rather than estimates, avoiding disputes over quorum.

How do you invite members using dues and member lists?

In associations and foundations, invitations should come from an up-to-date member list, not a scattered phone book. Biletora imports your member and dues records and lets you send separate invitations to groups such as active members, members in arrears, or specific branches. The assembly notice, agenda items, and venue are delivered in bulk as a digital invitation via WhatsApp and SMS. For members who do not respond, a real human call center team works on your behalf; confirmation comes from a genuine conversation, not an automated voice call. Every response collects in one panel, keeping a record of who was called and who replied.

How is a crowded member flow managed at the door with QR?

At a crowded general assembly, queues at the registration desk, signature-sheet confusion, and identity-check delays are common. Biletora's QR check-in works by scanning, at the entrance, the personal QR code of each member who confirmed attendance. The system matches the member to the list, logs entry within seconds, and flags anyone not on the list. Only members with voting rights enter the hall, and the signature burden moves to digital roll call. For meetings where many members enter in a short window, the seating plan is also prepared with a digital table layout, defining board, delegate, and honorary-guest placement in advance.

How do you get the attendance report and archive after the meeting?

Meeting minutes and official filings require a clear attendance record. Throughout the meeting, Biletora reports in real time how many members were invited, how many attended, how many did not, and the actual number who entered the hall. Attendance rates, the roll-call list, and QR entry logs can be exported from the panel, making it easier to document quorum and minutes annexes. Photos and videos taken by members can be gathered into one digital album via the Memory Card QR code, digitizing your event archive too. The entire process runs under KVKK (Law No. 6698), and member data is processed securely.

Frequently Asked Questions

Does Biletora calculate quorum roll call automatically?+

Yes. Members scanned in via QR at the door are counted in real time; the number present and whether quorum is met appear live in the panel, so roll call is based on records rather than estimates.

Can I group members by dues or member list and invite them separately?+

Yes. You can import your member and dues records into the panel and send separate WhatsApp and SMS invitations to groups such as active members or specific branches.

What happens with members who do not respond?+

Non-responding members are called by a real human call center team working on your behalf. Confirmation comes from a genuine conversation, not an automated voice call, and the result is logged to the panel.

Is member data secure under KVKK?+

Yes. Biletora is compliant with KVKK (Law No. 6698); member lists, dues, and attendance data are processed securely and only for the purpose of managing the general assembly.

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