Solutions

Run Trade Fair and Congress Attendee Management from One Panel

A congress attendee management system runs the entire attendee operation of a trade fair or scientific congress — from online registration to hall entry, session tracking to attendance reporting — from a single panel. Biletora is not an invitation-link generator; for congress and fair organizations it is an end-to-end system covering RSVP (LCV) tracking, online registration forms, QR entry control, badge production, session and hall tracking, protocol and speaker management, and attendance reporting. The platform runs on Web, iOS (App Store) and Android (Google Play), and all attendee data is processed under Turkey's KVKK (Law No. 6698 on the Protection of Personal Data).

Set up your fair and congress attendee operation with Biletora: run online registration, QR entry, badges, session tracking and attendance reporting from one panel. Start on Web, iOS and Android.

1.Turkey's first and only mobile RSVP (LCV) app

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How is online registration and the attendee list built for a congress?

At a congress or trade fair, the attendee operation should start with a single online registration flow, not scattered emails and Excel sheets. With Biletora, attendees fill in a digital registration form; name, institution, title, session preference and any academic details are gathered in the same record. An RSVP (LCV) invitation is sent to invited academics, delegates and VIP guests via WhatsApp or SMS, the reply lands in the panel in real time, and the exact attendee count is clear before the program. You split attendees into groups such as speakers, listeners, sponsor representatives and press, and send separate communication to each. This lets the organizing committee see how many will come and how many registered for each session in advance, planning halls, catering and documents against real data.

What do QR entry control and badges deliver at the door?

In a congress where hundreds of attendees enter at once, the registration desk is the biggest bottleneck. Biletora issues each attendee a unique QR code scanned at the fair or congress entrance. On scan, the attendee's name, institution and registered sessions appear on screen, attendance is logged instantly, and duplicate entry is prevented. The details captured at registration flow straight onto the badge; a personalized badge is prepared with name, title and institution, with color or label distinction by attendee group. Staff never search a printed list, no queue forms, and accreditation completes within seconds. Entry control runs on a phone or tablet; records sync even if the connection drops, and a full attendance breakdown reaches the organizing committee at day's end.

How are session, hall and speaker tracking managed?

In a multi-hall congress, tracking attendance across parallel sessions is nearly impossible by hand. Biletora lets you define each session and hall separately; when an attendee scans their QR code at the hall entrance, the session they joined is recorded. You see in real time which session drew how many people, which hall filled up, and how the speaker program is running. Speaker and protocol management works as a separate layer: invited speakers, session chairs and the VIP protocol group are kept in a distinct list, and seating is prepared in advance with a digital table plan — a feature most competing systems lack. The podium order, panel session and opening protocol never get mixed up. Session-level attendance data also provides the basis for issuing certificates and attendance documents at academic congresses.

What do attendance reports, the call center and KVKK compliance bring?

After the congress, both the organizing committee and sponsors expect a clear attendance record. Biletora's reporting panel shows total registrations, actual entry count, session-level attendance, RSVP rate and group breakdown in real time; this data carries directly into sponsor reports and academic evaluation. For invited academics and delegates who do not reply, a real human call center acting on the organization's behalf steps in: not an automated voice call, but a genuine team phones non-responders, confirms attendance and logs the answer in the panel. During the event, the Memory Card QR code lets attendees leave photos and content that land in the organization's archive. All attendee and speaker data is processed under Turkey's KVKK (Law No. 6698 on the Protection of Personal Data) and shown only to authorized panel users.

Frequently Asked Questions

Does the congress attendee management system offer an online registration form?+

Yes. Attendees fill in a digital registration form; name, institution, title and session preference are gathered in the same record. An RSVP invitation is sent to invited academics and delegates via WhatsApp or SMS, replies land in the panel in real time, and the exact attendee count is clear before the program.

How do QR control and badges work at the fair entrance?+

Each attendee gets a unique QR code scanned at the door; attendance is logged instantly and duplicate entry is prevented. Registration details flow straight onto the badge; a personalized badge is prepared with name, title and institution, and accreditation completes within seconds.

Is session and hall attendance tracked at a multi-hall congress?+

Yes. Each session and hall is defined separately; when an attendee scans their QR at the hall entrance, the session they joined is recorded. You see in real time which session drew how many people and which hall filled up; session-level data provides the basis for certificates and attendance documents.

Is attendee data secure under KVKK?+

Yes. All attendee and speaker data is processed under Turkey's KVKK (Law No. 6698 on the Protection of Personal Data) and shown only to authorized panel users. The system runs on Web, iOS and Android.

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